Send donation receipts and thank-you letters from Google Forms
Fast, personal thanks keeps donors giving. Record each gift in a Google Form (or let donors submit pledge details) and AutoDoc emails a numbered receipt and thank-you letter, with a personal note from your director for major gifts.
| Donor | {{Donor Name}} |
| Amount | ${{Amount}} |
| Designated fund | {{Fund}} |
How to automate donation receipts from Google Forms
Four steps, all inside Google Workspace. Output: PDF.
Build the form
Copy the ready-made form, or create a Google Form with questions like these. The question titles become your placeholders.
| Question title | Type | Example answer |
|---|---|---|
| Donor Name | Short answer | Elena Petrova |
| Donor Email | Short answer (email) | elena@example.com |
| Amount | Short answer (number) | 250 |
| Donation Date | Date | 2026-10-27 |
| Fund | Dropdown | Clean Water Project |
Design the Google Docs template
Start from our Google Docs template (make a copy) or the .docx, or use your own. Type a placeholder wherever an answer should appear. It must match the question title exactly, in double braces. Built-ins such as {{_date}} and {{_responseId}} work too.
Connect it in AutoDoc
Open the form → Add-ons → AutoDoc. Pick the template and a Drive folder, choose PDF, and set the file name pattern:
Donation D-{{_responseId}} - {{Donor Name}}Result: Donation D-2_ABaOnud8x - Elena Petrova.pdf
Add a conditional document (optional)
Conditions support AND / OR groups and 13 operators, including equals, contains, exists, matches regex, > and >=.
Submit, and it’s delivered
Every new response creates the document in seconds, then emails it:
Tips for donation receipts
- Use one template per Fund to change the thank-you story.
- BCC your finance inbox for reconciliation.
- Large gifts? A second template with Amount >= 1000 can generate a personal letter from your director.
Who uses this
Frequently asked questions
Are receipts tax-compliant?
That depends on your country’s rules. Put the required wording in your template.
Can I thank donors per campaign?
Yes. Use one template per Fund or campaign.
Can finance get a copy?
BCC finance on every email.