Send automatic receipts from Google Forms
Schools, clubs and small shops often record payments in a Google Form, but the payer still wants a proper receipt. AutoDoc turns each payment entry into a numbered, timestamped receipt and emails it to the payer, with a copy for your accounts team.
| Received from | {{Customer Name}} |
| For | {{Item}} |
| Amount | {{Amount Paid}} |
| Paid by | {{Payment Method}} |
How to automate receipts from Google Forms
Four steps, all inside Google Workspace. Output: PDF.
Build the form
Copy the ready-made form, or create a Google Form with questions like these. The question titles become your placeholders.
| Question title | Type | Example answer |
|---|---|---|
| Customer Name | Short answer | Aisha Rahman |
| Customer Email | Short answer (email) | aisha@example.com |
| Item | Short answer | Term 2 tuition |
| Amount Paid | Short answer | RM 450.00 |
| Payment Method | Multiple choice | Bank transfer |
Design the Google Docs template
Start from our Google Docs template (make a copy) or the .docx, or use your own. Type a placeholder wherever an answer should appear. It must match the question title exactly, in double braces. Built-ins such as {{_date}} and {{_responseId}} work too.
Connect it in AutoDoc
Open the form → Add-ons → AutoDoc. Pick the template and a Drive folder, choose PDF, and set the file name pattern:
Receipt {{_responseId}} - {{Customer Name}}Result: Receipt 2_ABaOnud8x - Aisha Rahman.pdf
Add a conditional document (optional)
Conditions support AND / OR groups and 13 operators, including equals, contains, exists, matches regex, > and >=.
Submit, and it’s delivered
Every new response creates the document in seconds, then emails it:
Tips for receipts
- Collect the payer’s email in the form so the receipt goes straight to them.
- Use {{_time}} as well as {{_date}} if you take several payments a day.
- Share the PDF with your accounts team automatically by adding them as viewers.
Frequently asked questions
Is the receipt numbered?
Use {{_responseId}} for a unique receipt number.
Can staff fill the form at the counter?
Yes. Send the email to the Customer Email answer rather than to the staff member who submitted.
Can I add a logo?
Yes. Add it to the Google Docs template header.