Free Donation Receipt Template
Donors (or your team) record each gift in a form, and a personalised thank-you receipt goes out immediately.
| Donor | {{Donor Name}} |
| Amount | ${{Amount}} |
| Designated fund | {{Fund}} |
What’s in this template
A donation receipt and thank-you letter with a receipt number, a personal message naming the fund, a summary of the gift and the standard “no goods or services” statement.
Make it yours
- Replace the statement with the wording your tax authority requires.
- Write a different thank-you story per fund or campaign.
- Add a director’s letter for gifts over a threshold with the >= operator.
How to use this template
Download and open in Google Docs
Upload the .docx to Google Drive, open it with Google Docs and choose File → Save as Google Docs. Swap “YOUR COMPANY” for your details and add your logo.
Copy the ready-made Google Form
Make a copy of the ready-made form. Its question titles already match the placeholders. Or build it yourself:
| Question title | Type | Example answer |
|---|---|---|
| Donor Name | Short answer | Elena Petrova |
| Donor Email | Short answer (email) | elena@example.com |
| Amount | Short answer (number) | 250 |
| Donation Date | Date | 2026-10-27 |
| Fund | Dropdown | Clean Water Project |
Placeholders in this template
Built-ins (starting with _) are filled automatically: date, time, response ID.
Generate it on every submission
Install AutoDoc, pick this file as your template and a Drive folder, and each response creates a finished Donation Receipt automatically, emailed if you like.
Install AutoDoc freePro tips
- Use one template per Fund to change the thank-you story.
- BCC your finance inbox for reconciliation.
- Large gifts? A second template with Amount >= 1000 can generate a personal letter from your director.
Frequently asked questions
Is the Donation Receipt template really free?
Yes. Download the .docx file, upload it to Google Drive and open it with Google Docs. You can use it with or without AutoDoc.
How do I use it in Google Docs?
Upload the file to Drive, open it with Google Docs, then File → Save as Google Docs. Replace YOUR COMPANY text and keep the {{placeholders}}.
Do the placeholders need to match my form?
Yes. Each {{placeholder}} must match a question title exactly (case-sensitive). The question list on this page matches the template.