Send NDAs automatically from your onboarding Google Form
Vendor onboarding usually means an NDA with the other party’s legal name and an effective date. AutoDoc fills the NDA from your onboarding form, saves it in your vendor folder and emails it to the signatory, so legal starts from a complete document every time.
- Keep the other party’s Confidential Information confidential and protect it with reasonable care.
- Use it only to evaluate or carry out the business relationship.
- Not disclose it to third parties without prior written consent.
How to automate ndas from Google Forms
Four steps, all inside Google Workspace. Output: PDF.
Build the form
Copy the ready-made form, or create a Google Form with questions like these. The question titles become your placeholders.
| Question title | Type | Example answer |
|---|---|---|
| Company Legal Name | Short answer | Northwind Supplies Sdn Bhd |
| Registration Number | Short answer | 202301012345 |
| Signatory Name | Short answer | Lim Wei Ting |
| Signatory Title | Short answer | Director |
| Short answer (email) | legal@northwind.example | |
| Will Process Personal Data | Multiple choice | No |
Design the Google Docs template
Start from our Google Docs template (make a copy) or the .docx, or use your own. Type a placeholder wherever an answer should appear. It must match the question title exactly, in double braces. Built-ins such as {{_date}} and {{_responseId}} work too.
Connect it in AutoDoc
Open the form → Add-ons → AutoDoc. Pick the template and a Drive folder, choose PDF, and set the file name pattern:
NDA - {{Company Legal Name}}Result: NDA - Northwind Supplies Sdn Bhd.pdf
Add a conditional document (optional)
Conditions support AND / OR groups and 13 operators, including equals, contains, exists, matches regex, > and >=.
Submit, and it’s delivered
Every new response creates the document in seconds, then emails it:
Tips for ndas
- Generate a Google Docs copy as well as the PDF if your team redlines agreements.
- Pair it with an e-signature tool if you need a signed copy back.
- Name files “NDA - {{Company Legal Name}}” so they sort alphabetically in Drive.
Who uses this
Frequently asked questions
Can I generate an onboarding certificate too?
Yes. Add it as an additional template. Both are created from the same submission.
Is the effective date automatic?
Use {{_date}} for the submission date.
Can legal edit before sending?
Output a Google Docs copy and email only your legal list first.