Create rental and tenancy agreements from Google Forms
Landlords and property managers retype the same tenancy details again and again. Collect them once in a Google Form and AutoDoc produces the agreement, with the property, rent, deposit and term filled in. It can also share the file with the tenant automatically.
| Property | {{Property Address}} |
| Term | {{Term}} starting {{Start Date}} |
| Monthly rent | {{Monthly Rent}}, due on the 1st of each month |
| Security deposit | {{Deposit}} |
- Pay rent on time and keep the property clean and in good repair.
- Not sublet without the Landlord’s written consent.
- Allow access for repairs with 24 hours’ notice.
- Keep the structure and fixtures in good working order.
- Return the deposit within 30 days of the end of the term, less any agreed deductions.
How to automate rental agreements from Google Forms
Four steps, all inside Google Workspace. Output: PDF, Google Docs copy.
Build the form
Copy the ready-made form, or create a Google Form with questions like these. The question titles become your placeholders.
| Question title | Type | Example answer |
|---|---|---|
| Tenant Name | Short answer | Marcus Lee |
| ID or Passport Number | Short answer | A12345678 |
| Property Address | Short answer | Unit 12-3, Example Residences |
| Monthly Rent | Short answer | RM 1,200 |
| Deposit | Short answer | RM 2,400 |
| Start Date | Date | 2026-11-01 |
| Term | Multiple choice | 12 months |
| Pets | Multiple choice | Yes |
| Short answer (email) | marcus@example.com |
Design the Google Docs template
Start from our Google Docs template (make a copy) or the .docx, or use your own. Type a placeholder wherever an answer should appear. It must match the question title exactly, in double braces. Built-ins such as {{_date}} and {{_responseId}} work too.
Connect it in AutoDoc
Open the form → Add-ons → AutoDoc. Pick the template and a Drive folder, choose PDF, Google Docs copy, and set the file name pattern:
Tenancy - {{Property Address}} - {{Tenant Name}}Result: Tenancy - Unit 12-3, Example Residences - Marcus Lee.pdf
Add a conditional document (optional)
Conditions support AND / OR groups and 13 operators, including equals, contains, exists, matches regex, > and >=.
Submit, and it’s delivered
Every new response creates the document in seconds, then emails it:
Tips for rental agreements
- Generate a Google Docs copy to negotiate clauses before sending the final PDF.
- Share the file with the tenant automatically as a viewer.
- Use conditions to attach a pet addendum only when the applicant says they have pets.
Who uses this
Frequently asked questions
Can the tenant get their own copy?
Yes. Email it, or share the file with the respondent automatically.
Can I make one template per property?
Yes. Use conditions on a Property question.
Is the template legally valid?
Tenancy law varies. Have your template reviewed locally.