Collect permission slips with Google Forms and get a PDF per student
Paper slips go missing in school bags. With a Google Form, parents respond in a minute and AutoDoc creates a permission slip per student, filed by class, with a copy emailed back to the parent and a medical-alert sheet created when there are medical notes.
| Student | {{Student Name}} |
| Class | {{Class}} |
| Parent / guardian | {{Parent Name}} |
| Emergency phone | {{Parent Phone}} |
| Medical notes | {{Medical Notes}} |
| Response | {{Permission}} |
How to automate permission slips from Google Forms
Four steps, all inside Google Workspace. Output: PDF.
Build the form
Copy the ready-made form, or create a Google Form with questions like these. The question titles become your placeholders.
| Question title | Type | Example answer |
|---|---|---|
| Student Name | Short answer | Ethan Lim |
| Class | Dropdown | 5 Bestari |
| Parent Name | Short answer | Grace Lim |
| Parent Phone | Short answer | +60 12-345 6789 |
| Medical Notes | Paragraph | Mild asthma, carries inhaler |
| Permission | Multiple choice | I give permission |
Design the Google Docs template
Start from our Google Docs template (make a copy) or the .docx, or use your own. Type a placeholder wherever an answer should appear. It must match the question title exactly, in double braces. Built-ins such as {{_date}} and {{_responseId}} work too.
Connect it in AutoDoc
Open the form → Add-ons → AutoDoc. Pick the template and a Drive folder, choose PDF, and set the file name pattern:
{{Class}} - {{Student Name}} - permissionResult: 5 Bestari - Ethan Lim - permission.pdf
Add a conditional document (optional)
Conditions support AND / OR groups and 13 operators, including equals, contains, exists, matches regex, > and >=.
Submit, and it’s delivered
Every new response creates the document in seconds, then emails it:
Tips for permission slips
- Collect email addresses so a copy is sent back to each parent.
- Use a folder per trip and name files “{{Class}} - {{Student Name}}”.
- Add a medical-alert sheet template that only generates when Medical Notes is not empty (operator: exists).
Who uses this
Frequently asked questions
Can I see who hasn’t responded?
Google Forms shows responses; compare with your class list. AutoDoc logs every generated slip.
Can teachers print all slips?
Yes. They’re all in one Drive folder.
Is it secure?
Files are created in your school’s Drive with the sharing you choose.