Send registration confirmations from Google Forms
A plain “response recorded” page doesn’t reassure parents or participants. AutoDoc emails a proper confirmation letter with the confirmation number, session, what to bring and how to change details, and it can pick a different letter per programme.
| Participant | {{Participant Name}} |
| Programme | {{Programme}} |
| Session | {{Session}} |
| Dietary needs | {{Dietary Needs}} |
- A water bottle and a packed snack
- A laptop if you have one (we have spares)
- This confirmation (on your phone is fine)
How to automate registration confirmations from Google Forms
Four steps, all inside Google Workspace. Output: PDF.
Build the form
Copy the ready-made form, or create a Google Form with questions like these. The question titles become your placeholders.
| Question title | Type | Example answer |
|---|---|---|
| Participant Name | Short answer | Aisha Rahman |
| Programme | Dropdown | Holiday Coding Camp |
| Session | Multiple choice | Week 1 (2–6 Dec) |
| Short answer (email) | aisha@example.com | |
| Dietary Needs | Short answer | Vegetarian |
Design the Google Docs template
Start from our Google Docs template (make a copy) or the .docx, or use your own. Type a placeholder wherever an answer should appear. It must match the question title exactly, in double braces. Built-ins such as {{_date}} and {{_responseId}} work too.
Connect it in AutoDoc
Open the form → Add-ons → AutoDoc. Pick the template and a Drive folder, choose PDF, and set the file name pattern:
Confirmation {{_responseId}} - {{Participant Name}}Result: Confirmation 2_ABaOnud8x - Aisha Rahman.pdf
Add a conditional document (optional)
Conditions support AND / OR groups and 13 operators, including equals, contains, exists, matches regex, > and >=.
Submit, and it’s delivered
Every new response creates the document in seconds, then emails it:
Tips for registration confirmations
- Use one template per Programme to include the right schedule.
- Embed a QR code of the confirmation number for quick check-in.
- The form must collect email addresses for Email to respondents to work.
Frequently asked questions
Can I include a QR code for check-in?
Yes. Use {{Embed QRCODE, _responseId}} in the template or email body.
Can confirmations differ per programme?
Yes. Use one template per programme with conditions.
What if registrations exceed the free limit?
The free plan generates 20 documents a day. Upgrade for unlimited documents during busy registration windows.