Free Rental Agreement Template
Approved applicants fill in a short form and receive an agreement with their details, rent and dates filled in.
| Property | {{Property Address}} |
| Term | {{Term}} starting {{Start Date}} |
| Monthly rent | {{Monthly Rent}}, due on the 1st of each month |
| Security deposit | {{Deposit}} |
- Pay rent on time and keep the property clean and in good repair.
- Not sublet without the Landlord’s written consent.
- Allow access for repairs with 24 hours’ notice.
- Keep the structure and fixtures in good working order.
- Return the deposit within 30 days of the end of the term, less any agreed deductions.
What’s in this template
A room or property rental agreement with the parties, property, term, rent and deposit, plus tenant and landlord obligations and signature lines.
Make it yours
- Add clauses required by local tenancy law, such as notice periods and utilities.
- Create a pet or parking addendum as a separate conditional template.
- Share the generated file with the tenant automatically as a viewer.
How to use this template
Download and open in Google Docs
Upload the .docx to Google Drive, open it with Google Docs and choose File → Save as Google Docs. Swap “YOUR COMPANY” for your details and add your logo.
Copy the ready-made Google Form
Make a copy of the ready-made form. Its question titles already match the placeholders. Or build it yourself:
| Question title | Type | Example answer |
|---|---|---|
| Tenant Name | Short answer | Marcus Lee |
| ID or Passport Number | Short answer | A12345678 |
| Property Address | Short answer | Unit 12-3, Example Residences |
| Monthly Rent | Short answer | RM 1,200 |
| Deposit | Short answer | RM 2,400 |
| Start Date | Date | 2026-11-01 |
| Term | Multiple choice | 12 months |
| Pets | Multiple choice | Yes |
| Short answer (email) | marcus@example.com |
Placeholders in this template
Built-ins (starting with _) are filled automatically: date, time, response ID.
Generate it on every submission
Install AutoDoc, pick this file as your template and a Drive folder, and each response creates a finished Room Rental Agreement automatically, emailed if you like.
Install AutoDoc freePro tips
- Generate a Google Docs copy to negotiate clauses before sending the final PDF.
- Share the file with the tenant automatically as a viewer.
- Use conditions to attach a pet addendum only when the applicant says they have pets.
Frequently asked questions
Is the Room Rental Agreement template really free?
Yes. Download the .docx file, upload it to Google Drive and open it with Google Docs. You can use it with or without AutoDoc.
How do I use it in Google Docs?
Upload the file to Drive, open it with Google Docs, then File → Save as Google Docs. Replace YOUR COMPANY text and keep the {{placeholders}}.
Do the placeholders need to match my form?
Yes. Each {{placeholder}} must match a question title exactly (case-sensitive). The question list on this page matches the template.