Free Inspection Report Template
Field staff complete the inspection form on site, and the report PDF, including the uploaded photo, reaches the office immediately.
| Site | {{Client Site}} |
| Unit | {{Unit Inspected}} |
| Technician | {{Technician}} |
| Result | {{Result}} |
See this template in action
A technician logs an inspection on a tablet; the report PDF reaches the office instantly, with a corrective notice when the unit fails.
Watch on YouTube →What’s in this template
A field inspection report with a reference number and exact timestamp, the site, unit, technician and result, findings, an embedded photo from the form’s file upload and a sign-off section.
Make it yours
- Add your checklist items as extra form questions and placeholders.
- Adjust the embedded photo’s width to fit your layout.
- Create a corrective-action notice that only generates on Fail.
How to use this template
Download and open in Google Docs
Upload the .docx to Google Drive, open it with Google Docs and choose File → Save as Google Docs. Swap “YOUR COMPANY” for your details and add your logo.
Copy the ready-made Google Form
Make a copy of the ready-made form. Its question titles already match the placeholders. Then add a File upload question titled exactly as below. Or build it yourself:
| Question title | Type | Example answer |
|---|---|---|
| Technician | Dropdown | Hafiz Rahman |
| Client Site | Short answer | Mutiara Tower |
| Unit Inspected | Short answer | Rooftop unit RTU-3 |
| Result | Multiple choice | Fail |
| Findings | Paragraph | Compressor overheating; refrigerant pressure low. |
| Photo | File upload | RTU-3.jpg |
Placeholders in this template
Built-ins (starting with _) are filled automatically: date, time, response ID.
Generate it on every submission
Install AutoDoc, pick this file as your template and a Drive folder, and each response creates a finished Site Inspection Report automatically, emailed if you like.
Install AutoDoc freePro tips
- {{Embed IMAGE, Photo}} places the uploaded photo in the report. Other file types become links.
- Add a corrective-action notice that only generates when Result equals “Fail”.
- {{_timestamp}} records exactly when the inspection was logged.
Frequently asked questions
Is the Site Inspection Report template really free?
Yes. Download the .docx file, upload it to Google Drive and open it with Google Docs. You can use it with or without AutoDoc.
How do I use it in Google Docs?
Upload the file to Drive, open it with Google Docs, then File → Save as Google Docs. Replace YOUR COMPANY text and keep the {{placeholders}}.
Do the placeholders need to match my form?
Yes. Each {{placeholder}} must match a question title exactly (case-sensitive). The question list on this page matches the template.