Free Purchase Order Template
Replace emailed spreadsheets with a request form that produces a numbered PO PDF for approval and the supplier.
| Supplier | {{Supplier}} |
| Requested by | {{Requested By}} |
| Item | Qty | Unit price | Total |
|---|---|---|---|
| {{Item Description}} | {{Quantity}} | {{Unit Price}} | ${{Total}} |
What’s in this template
A purchase order with a PO number, date and need-by date, supplier and requester, an item table with quantity, unit price and total, and delivery instructions with an approval signature.
Make it yours
- Add your delivery address and payment terms.
- Use a > condition on Total to add a manager-approval sheet for large orders.
- Include your company registration and tax numbers for suppliers.
How to use this template
Download and open in Google Docs
Upload the .docx to Google Drive, open it with Google Docs and choose File → Save as Google Docs. Swap “YOUR COMPANY” for your details and add your logo.
Copy the ready-made Google Form
Make a copy of the ready-made form. Its question titles already match the placeholders. Or build it yourself:
| Question title | Type | Example answer |
|---|---|---|
| Requested By | Short answer | Marcus Lee |
| Supplier | Short answer | Northwind Supplies |
| Item Description | Paragraph | Safety gloves, size L |
| Quantity | Short answer (number) | 200 |
| Unit Price | Short answer | $2.40 |
| Total | Short answer (number) | 480 |
| Needed By | Date | 2026-11-15 |
Placeholders in this template
Built-ins (starting with _) are filled automatically: date, time, response ID.
Generate it on every submission
Install AutoDoc, pick this file as your template and a Drive folder, and each response creates a finished Purchase Order automatically, emailed if you like.
Install AutoDoc freePro tips
- Route POs over a set Total to a manager using a separate template with the > operator.
- Email the PO to purchasing first, then forward it to the supplier after approval.
- PO-{{_responseId}} gives every order a unique number.
Frequently asked questions
Is the Purchase Order template really free?
Yes. Download the .docx file, upload it to Google Drive and open it with Google Docs. You can use it with or without AutoDoc.
How do I use it in Google Docs?
Upload the file to Drive, open it with Google Docs, then File → Save as Google Docs. Replace YOUR COMPANY text and keep the {{placeholders}}.
Do the placeholders need to match my form?
Yes. Each {{placeholder}} must match a question title exactly (case-sensitive). The question list on this page matches the template.