Issue digital membership cards from Google Forms
Clubs, gyms and associations can give every new member a card the moment they join. AutoDoc fills a card design with the member’s name, tier and number, adds a QR code and emails the PDF. Each tier can have its own design.
How to automate membership cards from Google Forms
Four steps, all inside Google Workspace. Output: PDF.
Build the form
Copy the ready-made form, or create a Google Form with questions like these. The question titles become your placeholders.
| Question title | Type | Example answer |
|---|---|---|
| Full Name | Short answer | Sofia Martinez |
| Membership Type | Multiple choice | Gold |
| Short answer (email) | sofia@example.com |
Design the Google Slides template
Start from our Google Slides template (make a copy) or the .pptx, or use your own. Type a placeholder wherever an answer should appear. It must match the question title exactly, in double braces. Built-ins such as {{_date}} and {{_responseId}} work too.
Connect it in AutoDoc
Open the form → Add-ons → AutoDoc. Pick the template and a Drive folder, choose PDF, and set the file name pattern:
Member card - {{Full Name}}Result: Member card - Sofia Martinez.pdf
Add a conditional document (optional)
Conditions support AND / OR groups and 13 operators, including equals, contains, exists, matches regex, > and >=.
Submit, and it’s delivered
Every new response creates the document in seconds, then emails it:
Tips for membership cards
- Use {{_responseId}} as the member number and {{Embed QRCODE, _responseId}} for scanning at the door.
- Generate a different card design per Membership Type with conditions.
- Share the PDF with the member automatically, so it lives in their Drive.
Who uses this
Frequently asked questions
Can each tier have its own design?
Yes. One template per tier, each with a condition.
What’s the member number?
Use {{_responseId}} or a number you assign in the form.
Can members save it to their phone?
They can save the PDF, or scan the QR from the email body.