Free Job Offer Letter Template
A recruiter or hiring manager completes an internal form and a consistent, on-brand offer letter is generated for review.
| Position | {{Job Title}} |
| Department | {{Department}} |
| Start date | {{Start Date}} |
| Annual salary | {{Annual Salary}} |
What’s in this template
A formal offer letter with the date, a personalised greeting, the role, department, manager, start date and salary in a summary table, and acceptance instructions with signature lines for both sides.
Make it yours
- Add benefits, probation and notice terms that match your contracts.
- Make a copy per department or country with different wording.
- Output Word as well as PDF so HR can edit before sending.
How to use this template
Download and open in Google Docs
Upload the .docx to Google Drive, open it with Google Docs and choose File → Save as Google Docs. Swap “YOUR COMPANY” for your details and add your logo.
Copy the ready-made Google Form
Make a copy of the ready-made form. Its question titles already match the placeholders. Or build it yourself:
| Question title | Type | Example answer |
|---|---|---|
| Candidate Name | Short answer | Priya Nair |
| Candidate Email | Short answer (email) | priya@example.com |
| Job Title | Short answer | Operations Analyst |
| Department | Dropdown | Operations |
| Start Date | Date | 2026-12-01 |
| Annual Salary | Short answer | RM 84,000 |
| Manager Name | Short answer | Hannah Tan |
Placeholders in this template
Built-ins (starting with _) are filled automatically: date, time, response ID.
Generate it on every submission
Install AutoDoc, pick this file as your template and a Drive folder, and each response creates a finished Job Offer Letter automatically, emailed if you like.
Install AutoDoc freePro tips
- Output Word (.docx) as well as PDF so HR can make last-minute edits.
- Email only HR first (Email to list), not the candidate, so someone reviews before sending.
- Add a different template per Department with different benefits text.
Frequently asked questions
Is the Job Offer Letter template really free?
Yes. Download the .docx file, upload it to Google Drive and open it with Google Docs. You can use it with or without AutoDoc.
How do I use it in Google Docs?
Upload the file to Drive, open it with Google Docs, then File → Save as Google Docs. Replace YOUR COMPANY text and keep the {{placeholders}}.
Do the placeholders need to match my form?
Yes. Each {{placeholder}} must match a question title exactly (case-sensitive). The question list on this page matches the template.